Successful Tender Design & Contract Management

INTRODUCTION

The standard to which tenders, specifications, evaluation criteria and contracts are written and managed dictates the success of the procurement process. Procurement practitioners must develop strong tendering and contract management skills which are essential to achieving procurement goals.

COURSE OVERVIEW

This popular course will develop the skills required to achieve optimal tendering results, specifically for the purchase of goods and services. These include identification of need, coordinating technical specialist input, writing tender documents, evaluation criteria and specifications, selecting appropriate tendering procedures and evaluating responses. Contract management tools and techniques will also be covered including tips on how to measure suppliers’ performance.

COURSE CONTENT

1.      Tendering procedures for goods and services

• Identifying needs, writing specifications and terms of reference

         - Risk management and Pre-qualification and short-listing

         - Invitation to bid

• Tender procedures and methodologies

         - Optimal Evaluation Weightings

         - Standard documentation

2.      Bid evaluation

-  Evaluation criteria: technical; commercial; financial

-  Evaluation procedures, including bid opening

-  Bid examination and evaluation

-  Selection of successful bidder and Award of contract

3.      Goods and services contract management

-  Introduction to contract law

-  Types and forms of conditions of contract

-  Managing relationships and responsibilities

-  Role of record keeping

-  Quality, time and cost management

-  Dealing with variations and claims

-  Measuring supplier performance

-  Importance of contract closure

PROGRAMME OBJECTIVES

By the end of this workshop, participants will be able to :

• Prepare specifications and terms o reference
• Construct comprehensive evaluation criteria and tender documentation
• Implement a transparent tendering process including evaluation of tenders to pre-determined criteria
• Manage all aspects of a contract after its award
• Identify and mitigate specific risks that may jeopardise contractual success

INSTRUCTOR

Miftahol Arifin, ST.MT& Team / Ir. Rahmat Priyo Handono, MM & Team